Youth Travel Sports Tournament Planner

Tournament weekends don't run on a schedule — they run on chaos with a schedule stapled to it. Three games in two days. A hotel checkout that never lines up with the last game. A budget that quietly doubles by Sunday. And somebody's cleats, guaranteed, still sitting in yesterday's hotel room.

The Youth Travel Sports Tournament Planner is built for exactly that weekend — not a generic travel checklist with "sports" bolted on, but a system designed around how tournament weekends actually go.

Who it's for: Parents managing travel for a youth sports team (soccer, hockey, basketball, swim, gymnastics, dance/cheer, and more), team managers coordinating logistics across families, and anyone who's ever tried to split a team dinner bill in their head at 9pm.

What's inside:

• Packing lists built by sport — universal essentials plus dedicated lists for field sports, court sports, ice sports, swim, and dance/cheer/gymnastics, so nobody's guessing what goes in the bag. A separate list covers siblings and spectators too.

• A schedule made for the plan that will change — track every game with arrival, warm-up, and game times, and update the Status column instead of deleting rows when things shift. You'll always know what changed and when.

• A budget tracker that does the actual math — set your Estimated amount once per category, log expenses as they happen in the Expense Log, and Actual and Variance calculate themselves. No more re-entering totals by hand to keep the numbers honest.

• A team meal split calculator — hand it the meal cost, headcount, and your family's size, and it tells you exactly what you owe. No spreadsheet, no napkin math.

• A Tournament Dashboard for team info, hotel details, rules and standings links, and a weather backup plan — one place, filled in once, at the start of the weekend.

• Tournament Recap & Memories to capture results and the moments that actually matter — because the score fades faster than "remember when we found a diner at midnight after the semifinal."

How you use it: It's a duplicate-and-go interactive Notion template, plus a fillable, printable PDF companion (budget chart included) for anyone who'd rather work from paper. Use one or both — whatever gets you through the weekend.

This isn't a pretty template with blank boxes. It's the actual system, working formulas and all, for a weekend where the schedule will change, the budget will stretch, and somebody's going to ask "wait, what time is warm-up" for the fourth time. ReadySet. Let's go.

$10 — one-time purchase, yours to duplicate for every tournament from here on.

Feature Bullets

• Sport-specific packing lists (field, court, ice, swim, dance/cheer/gymnastics) + spectator list

• Game-Day Schedule built to track changes, not erase them

• Auto-calculating Budget Tracker (Estimated vs. Actual vs. Variance)

• Team Meal Split Calculator

• Tournament Dashboard (team, hotel, rules, weather backup)

• Tournament Recap & Memories section

• Delivered as an interactive Notion template + fillable/printable PDF with budget chart

• One-time purchase, reusable every season

Duplicate it, fill in your tournament, and go in ready.

Check out our walkthrough of the Tournament Planner here.